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Deed of Change and Share Transfer Assistance
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In Indonesia, any modification to a company’s legal structure must be formalized through a Deed of Change or Deed of Share Transfer. These documents must be drafted by a licensed Notary and approved by the Ministry of Law and Human Rights (MOLHR).
If your corporate records are not legally updated, your company risks compliance violations, licensing delays, investment restrictions, and disputes over authority or ownership.
What Is a Deed of Change and who is it for
A Deed of Change (Akta Perubahan) is a notarial document used to update or amend a company’s legal profile. This may include changes to:
- Company name
- Registered address
- KBLI/business activities
- Directors & commissioners
- Share composition
- Articles of Association
A Deed of Change is only legally valid after receiving MOLHR approval and being updated in OSS RBA.
Who Needs a Deed of Change?
You must process a Deed of Change if your company undergoes:
1. Structural Changes
Applicable to PT, PT PMA, PT PMDN, or Representative Offices updating any legal company data.
2. Share Transfers & Ownership Changes
Any transfer of shares, partial or full must be notarized and reported to MOLHR and OSS.
3. KBLI / Business Activity Updates
Adding or removing activities, or changing business categories.
4. Management Changes
Appointments, resignations, or replacements of directors/commissioners.
5. Change of Registered Address
Especially when moving across districts or cities.
6. Licensing & Regulatory Alignment
Many industries require the company’s structure to be updated before applying for specific licenses.
Benefits of Completing a Deed of Change & Share Transfer
1. Ensures Full Legal Compliance
All amendments are officially recognized by MOLHR and government systems.
2. Protects Corporate Integrity
Reduces risks of ownership disputes, authority conflicts, and internal misunderstandings.
3. Keeps Government Records Accurate
OSS RBA, NPWP, and licensing information match your company’s actual structure.
4. Builds Trust with Stakeholders
Updated legal data increases transparency with banks, partners, investors, and regulators.
5. Supports Business Growth
New KBLIs, ownership restructuring, or management updates enable expansion and new licensing.
6. Valid Share Ownership Recognition
Your share transfer is officially documented and traceable.
7. Avoids Penalties & Licensing Issues
Ensures smooth audits, licensing applications, and corporate operations.
Share Transfer in Indonesia (for Share Below 50%)
A Share Transfer below 50% involves transferring a portion of company ownership to new or existing shareholders without changing majority control.
Even if minority shares are transferred, Indonesian regulations still require:
- Notarial Share Transfer Deed
- Shareholder approvals
- Updated shareholder registry
- MOLHR reporting
- OSS data synchronization
From drafting resolutions to finalizing government approvals, Lets Move Indonesia ensures every step is handled correctly.
Scope of Services for Changing Deeds and Share Transfer Through Lets Move Indonesia
Lets Move Indonesia provides complete, seamless, and compliant corporate amendment services, including:
1. Deed of Change
Drafting, notarial execution, and legalization for all types of company changes.
2. Share Transfer (Below 50%)
Preparation of agreements, resolutions, share registry updates, and MOLHR reporting.
3. NPWP Updates (If Needed)
Adjustments to your company’s tax records to reflect updated legal details.
4. NIB & Licensing Updates (If Required)
Changes to KBLI, business licenses, ownership, or structure via OSS RBA.
5. MOLHR Approvals
End-to-end handling of submissions and approvals.
6. OSS RBA Synchronization
Ensuring every update is reflected in Indonesia’s official licensing system.
Conditions That May Prevent a Deed of Change or Share Transfer
It cannot proceed if it:
- Exceeds foreign ownership limits under the Positive Investment List.
- Violates Articles of Association.
- Lacks necessary approvals/resolutions.
- Contains misleading or incorrect information.
- Has incomplete supporting documents.
- Involves shares under legal dispute or encumbrance.
Steps to Process Your Deed of Change with Lets Move Indonesia
- Consultation with Our Corporate Team
- Submission of Required Documents
- Invoice & Payment
- Notarial Execution & Government Approvals
- Receive Your Legal Documents
Document Requirements
General Documents
- Latest establishment deed + amendments
- MOLHR approval letters
- Company NPWP
- NIB & Business License
- Valid domicile
Management Changes
- Appointment/resignation letters
- Shareholder/board resolutions
- ID/passport of new management
KBLI or Address Changes
- New address
- Updated KBLI list
- Business operation details
Share Transfer (Below 50%)
- Share Transfer Deed
- Statement letters (transferor & transferee)
- Updated shareholder registry
- Share transfer agreement/valuation
- Identity documents
- Beneficial ownership declaration (if needed)
PT PMA Requirements
- Compliance with the Positive Investment List
- Updated investment details
Lets Move Indonesia will guide you through every document and compliance requirement.
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